![]() However, finding all the files for a particular supplier would be more difficult, although a file naming convention could help resolve that problem. For instance, if a distributor creates different inventory reports for every supplier every day, a hierarchy like this might make working with files from the same time period easy. Date-based organization is a special case-you’ll know if it makes sense for your data and usage patterns. Date: Groups with many files that revolve around time periods may find it easiest to organize everything by year, month, and day.For instance, here’s how an ad agency might organize email marketing files for a hotel. You may also add some date-based structure to keep older files from getting in the way of current work. ![]() Within each project folder, additional folders can separate files by category. A nonprofit that organizes five annual events could have a folder for each event. For instance, an ad agency might have a top-level folder for each client, or a book publisher might have one for each title. Project name: It’s hard to go wrong with using a project name as your primary organizational structure. ![]() The most important question to ask yourself or your colleagues is what sort of organizational structure matches how you think about your data. That saves you or someone else the work of thinking about them again in the future. One type of cleanup is often worth doing right away: If you have a lot of temporary or duplicate files from past projects that you can instantly identify as unnecessary, delete those now while they’re still familiar. If you’re still working with those files, they remain just as accessible as they were before. Make sure to retain any hierarchy that those old files might have. The best time to begin is now you can reorganize old files later.Īn easy way to avoid being bogged down by old stuff is to move all your existing files and folders into a folder called “Unorganized” at the top level of wherever you store documents. Let’s see if we can help! #1: Start Now and Catch Up Laterĭon’t let your old files prevent you from starting a new organizational approach. ![]() Another part of the problem is mustering enthusiasm for renaming and reorganizing existing files to match an improved approach. Part of the problem is imagining how you-or your colleagues, if you’re in a workgroup-will need to find the files in the future. Not every question will be answered, we don’t reply to email, and we cannot provide direct troubleshooting advice.We’ve had decades to get used to organizing computer files, but it’s still hard for many people. If not, we’re always looking for new problems to solve! Email yours to including screen captures as appropriate and whether you want your full name used. We’ve compiled a list of the questions we get asked most frequently, along with answers and links to columns: read our super FAQ to see if your question is covered. This Mac 911 article is in response to a question submitted by Macworld reader Tony. You can click Save to retain the search or even put it in the sidebar. The results appear immediately as you type.
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